How to Create a Calendar

What Is This?

A calendar is the foundation of your reservation system. It's where your customers go to pick a date, choose a timeslot, and book with your business. Creating one takes just a few minutes using a guided setup wizard.

Real-Life Example

Siti runs a wellness studio in Petaling Jaya and wants her clients to book massage sessions online. Before Pixalink, she relied on WhatsApp messages and sometimes double-booked her therapists. She created a calendar called "Massage Bookings", set the session capacity to 1 guest, and added her weekly timeslots — all in one go through the setup wizard. Within a week, her no-shows dropped and her schedule stayed organised.

How to Set It Up

The setup wizard guides you through 3 steps: Calendar details, Configuration, and Timeslots.

1. Go to Admin Panel → Reservation → Calendars and tap Create.

2. Step 1 — Calendar Details. Fill in:
   • Space — which outlet this calendar belongs to
   • Name — e.g., "Massage Bookings" or "Group Classes"
   • Slug — auto-filled from the name (used in booking links)
   • Requires Approval Before Reservation — turn on to review each booking manually
   • Active — turn on to make the calendar live
   • Visibility — Public (anyone), Private (logged-in only), or Hidden (direct link only)
   • Enable QR Code Check-in — turn on for check-in QR codes

3. Step 2 — Configuration. Set your booking rules:
   • Min / Max Capacity — guest limits per reservation (e.g., 1–6 guests)
   • Cancellation Window — how early customers can cancel (30 min to 1 day, or no cancellation)
   • Reminder Window — when to send a reminder before the booking
   • Terms & Conditions — optional text shown to customers during booking

4. Step 3 — Timeslots. Set your weekly schedule for each day — start time, end time, slot duration, and how many bookings per slot. Days marked as closed won't show up for customers.

5. Tap Create to save your calendar.

What Your Customers Will See

Customers visiting your booking page will see the calendar name, available dates, and open timeslots. They pick a date, choose a slot, fill in their details, and submit — all in a few taps.

Good to Know

• You can create multiple calendars under one space — handy for different services (e.g., "Haircuts" and "Colouring").
• Turning a calendar inactive doesn't delete existing bookings — it just stops new ones.
• Need to pause bookings temporarily? Use Block Dates instead of deactivating the calendar.
• After creating, you can fine-tune timeslots from the Default Timeslots tab on the calendar edit page.

What's Next?

• Edit timeslots — fine-tune your weekly schedule after creation.
• Block dates — close off specific days for holidays or maintenance.
• Add custom fields — collect extra details from customers when they book.